Consulting Live event apps, CRM integrations & automation
Your tools, finally working together.
WoodStack Media helps growing businesses connect the systems they already use, automate the busywork, and get numbers they can trust. That includes the apps your team runs in the field: event check-in, attendance, and follow-up that land in your CRM on their own.
- Plain-English updates
- Documented handoff
- No lock-in
Sound familiar?
Growing businesses hit the same walls
Tools get added one at a time, and eventually the gaps between them cost more than the tools do.
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Leads slip through the cracks
Inquiries come in, but some never reach the right person in time.
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Systems that disagree
Three tools hold the same customer, with three different versions of the truth.
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Attendance on a clipboard
Who showed up last night sits on paper until someone types it in, and the follow-up waits with it.
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Reports nobody trusts
The numbers exist, but nobody is sure they’re right.
The good news: these are very fixable. Here’s how I help →
Services
Practical help where it counts
Most work starts with one stubborn problem. These are the places it usually lives.
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CRM & integrations
Connect your CRM, forms, payment processor, and vendors so data moves on its own, with error handling that keeps it honest.
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Workflow automation
Turn repeat manual steps into dependable automations that flag a person when something needs attention.
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Live event & field apps
Check-in, attendance, and follow-up apps your team runs from a phone, synced to your CRM. Plus dashboards, intake forms, and portals built around how you work. See how →
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Data cleanup & reporting
Deduplicate records, reconcile systems that disagree, and build reports that answer the question you’re really asking.
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Cloud, domains & email
DNS, hosting, and email deliverability, the behind-the-scenes setup that decides whether your messages land.
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Billing & payments
Subscriptions, invoicing, and payment flows that match how you sell, with receipts your bookkeeper will be glad to see.
Live event apps
Run your live events from a phone, with your CRM kept in step
Dinner seminars, workshops, open houses, webinars. I build the app your team uses at the door: the roster on their phone, one tap to mark who showed, and every mark flowing straight into your CRM. No clipboards, and no spreadsheet to type up the next morning.
- Attendance in one tapMark attended, no-show, walk-ins, and door guests right from the roster. Tapped the wrong person? Step them back and nothing is lost.
- CRM updated in secondsEach mark becomes the right tags, pipeline stage, and owner in GoHighLevel, HubSpot, or whatever you run. Updates are safe to retry, and a late one can never overwrite a newer one.
- Follow-up from the tableBook the appointment while they’re in front of you, straight into the rep’s calendar, with reminders already queued.
- Text the whole roomOne message to everyone on a roster, sent as individual texts so replies land in each person’s own conversation.
- MRMaria R. +1Table 4 · registered by mailAttended
- JTJames T.Appt · Thu 10:30 AMBooked
- LKLinda K.Walked in with a neighborWalk-in
- DPDavid P. +1Confirmed yesterday by textAttended
- SWSusan W.Reminder sent T-1No-show
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Registration pages that feed the CRM
Branded landing pages with calendar invites, ad-pixel attribution, and webinar sign-ups that enroll straight into Zoom and your CRM.
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Pre-event check-in survey
A few quick questions from the confirmation text, so your reps walk in already knowing who they’re about to meet.
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Roles and rep assignment
Admin, scheduler, and rep views. Each rep sees only their events, and sign-in uses the Google or Microsoft accounts your team already has.
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Printable rosters
A clean roster that prints in full from any phone, or shares as a link with the venue and the office.
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Audit trail on every mark
Who marked what, and when, is recorded, so the attendance report is a fact and never a guess.
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Nothing to host
Runs on Cloudflare’s edge with no servers to patch or babysit. Fast at the venue, and it costs pennies a month to keep on.
In production
Built for a field team running seminars across several states
Registrations arrive from the mailing vendor’s webhook, reps check guests in on their phones, appointments book from the table, and the office sees attendance before the dishes are cleared. Every step lives in their CRM, not in a side spreadsheet.
- 1 tapto mark attendance, walk-ins, and no-shows
- Secondsfrom a tap at the venue to the CRM record
- 0servers to maintain, patch, or restart
- Everymark audited with who and when
How it works
A simple process with progress you can see
No big-bang launches and no black boxes. You see results early, and you own everything that gets built.
- Works with what you haveMost wins come from connecting the tools you already pay for, not replacing them.
- Careful with live systemsChanges are tested and reversible, so your day-to-day keeps running.
- Yours to keepClear documentation means you’re never locked in to me or anyone else.
Talk it through
A conversation about what’s going on, what you’ve tried, and what a good outcome looks like.
Get a clear plan
I look at what’s in place and come back with a diagnosis and a proposed fix before anything is built.
Build in working pieces
Improvements ship in small steps you can see and test, not a big reveal months later.
Hand it over documented
Notes on how it works and what to do if something breaks, plus ongoing support if you want it.
Have a stubborn problem?
Tell me what’s slowing your team down. If I’m not the right fit, I’ll say so and point you somewhere better.
FAQ
Common questions
What kinds of businesses do you work with?
Small and growing businesses, often service companies running a CRM, a website, a payment processor, and a handful of other tools that grew up separately and never quite learned to talk to each other.
Can you build a check-in or attendance app for our events?
Yes, and it’s some of my favorite work. Tell me the event format (dinners, workshops, webinars, open houses), how people register, and which CRM you use. I’ll show you what the app looks like for your team and how each mark reaches your CRM, then we scope it from there.
Do I need to switch to new software?
Usually not. Most of the work is making the tools you already use work together. If something genuinely needs replacing, I’ll explain why and what the trade-offs are before you decide.
How does a project get started?
With a call. We talk through the problem, I take a look at what’s in place, and you get a clear plan and scope before any build work begins.
What happens after the work is done?
You get documentation covering how things work and what to do when something needs attention. Ongoing support is available if you want it, but nothing is locked to me.
I’m not technical. Is that a problem?
Not at all. You bring the knowledge of your business, I handle the technical side, and you get updates in plain English.
Contact
Let’s get your systems working for you
A few sentences is plenty to start. I read every message personally and will follow up by email.
Send a message
Tell me a little about what you’re working on.